Lathem FR700 Installationsanleitung

PayClock® EZ Face Recognition System User’s Guide

PAYCLOCK FACE RECOGNITION SYSTEM 10 System Features The FaceIN terminal is the latest innovation in automated time and attendance systems. Combined

PAYCLOCK FACE RECOGNITION SYSTEM 100 Run Reports The Reports button opens the Report Manager. The Report Manager allows you to run reports on the emp

PAYCLOCK FACE RECOGNITION SYSTEM 101 Selecting a Report Choose the type of report you want under Select a Category. Choose the report you want to run

PAYCLOCK FACE RECOGNITION SYSTEM 102 Selecting Employees to Include Under Employee List, choose the employee(s) to include on the report. Employees t

PAYCLOCK FACE RECOGNITION SYSTEM 103 If you want to run a report that only displays terminated employees, uncheck all of the boxes under Options for

PAYCLOCK FACE RECOGNITION SYSTEM 104 Using the Reports Toolbar When you run a report, the reports toolbar will display above the report. This toolbar

PAYCLOCK FACE RECOGNITION SYSTEM 105 Printing a Report With the report displaying, click the Print button. The Print window will open. . Your default

PAYCLOCK FACE RECOGNITION SYSTEM 106 In the Selection section, choose the employee(s) or departments to include on the report. You can print what is

PAYCLOCK FACE RECOGNITION SYSTEM 107 Exporting Report Data With the report displaying, click the Export button, and select the format. The Save As win

PAYCLOCK FACE RECOGNITION SYSTEM 108 Emailing a Report With the report displayed, click the Email button. The E-mail Report window will display. At

PAYCLOCK FACE RECOGNITION SYSTEM 109 Employees Logging In and Viewing Reports PayClock allows employees to open and view certain reports. The reports

PAYCLOCK FACE RECOGNITION SYSTEM 11 Upgrades If you find that you need to accommodate more employees in your system or if you would like enhanced sof

PAYCLOCK FACE RECOGNITION SYSTEM 110 Exporting Data The Export button allows you to export your data to payroll. When you click the Export button, a

PAYCLOCK FACE RECOGNITION SYSTEM 111 Close a Pay Period The Close button allows you to close out the current pay period. You can also re-open the last

PAYCLOCK FACE RECOGNITION SYSTEM 112 Re-Opening a Closed Pay Period Reopening a previously-closed pay period will allow you to view and edit employee

PAYCLOCK FACE RECOGNITION SYSTEM 113 Backing Up and Archiving The backup function makes a copy of all your data files in the Database folder, and then

PAYCLOCK FACE RECOGNITION SYSTEM 114 Database). Backups have the file extension TDK. If you give your backup file the same name each time you backu

PAYCLOCK FACE RECOGNITION SYSTEM 115 1. PayClock automatically locates your data and displays the location under the Database to Archive field. 2.

PAYCLOCK FACE RECOGNITION SYSTEM 116 Setting Up a Multi-User System PayClock EZ is, set up by default, as a single user system. You must purchase a c

PAYCLOCK FACE RECOGNITION SYSTEM 117 2. Configure the Access Profiles An access profile defines which sections or programs a user can use in PayClock.

PAYCLOCK FACE RECOGNITION SYSTEM 118 • Use the Select All button to put a check in every box. Note: With all items checked, the profile will have fu

PAYCLOCK FACE RECOGNITION SYSTEM 119 employees the user will have access to in PayClock. To select a group, click in the box next to the name. The gro

PAYCLOCK FACE RECOGNITION SYSTEM 12 Accessories Lathem offers accessories to further enhance your PayClock Face Recognition system. Visit http://sho

PAYCLOCK FACE RECOGNITION SYSTEM 120 • At the Destination Location, choose a folder in which to install PayClock, then click Next. • At the Start I

PAYCLOCK FACE RECOGNITION SYSTEM 121 Main Application Files BADGEX.EXE Badge Excluder Utility BELL.EXE Bell Ringing Setup Wizard BT32SMGR.EXE Databa

PAYCLOCK FACE RECOGNITION SYSTEM 122 Getting Help The PayClock Interactive Help System is designed with video, audio and text to help you get the mos

PAYCLOCK FACE RECOGNITION SYSTEM 123 Viewing a Topic From the Topics window, click on the desired topic. A list of the subjects associated with the t

PAYCLOCK FACE RECOGNITION SYSTEM 124 • Free software updates and enhancements during the Support Period. • The best value Lathem offers: If you make

PAYCLOCK FACE RECOGNITION SYSTEM 125 Checking System Requirements These common steps will guide you in verifying that your computer is capable to run

PAYCLOCK FACE RECOGNITION SYSTEM 126 Appendix A - Exporting Punch Data to a USB Flash Drive The USB Functions menu allows you to export punch data to

PAYCLOCK FACE RECOGNITION SYSTEM 127 • Unplug the USB Flash drive. Import the data into the PayClock software • Plug the USB Flash Drive into a USB

PAYCLOCK FACE RECOGNITION SYSTEM 128 Appendix B - Adding Employees at the FaceIN Terminal Employees can be added in the FaceIN terminal first and the

PAYCLOCK FACE RECOGNITION SYSTEM 129 • The Input Name screen will display. • Using the index/numeric keys and OK key to select the desired letter, e

PAYCLOCK FACE RECOGNITION SYSTEM 13 Troubleshooting For answers to Frequently Asked Questions, refer to the Troubleshooting section of this User Guid

PAYCLOCK FACE RECOGNITION SYSTEM 130 Appendix C - Disabling the Terminal Alarm The terminal has a feature where if it were removed from the wall moun

PAYCLOCK FACE RECOGNITION SYSTEM 131 Appendix D - Changing the Time Format on the Terminal The time format selection will determine how the hours will

PAYCLOCK FACE RECOGNITION SYSTEM 132 Appendix E - Changing the Date Format on the Terminal The date format selection will determine how the date will

PAYCLOCK FACE RECOGNITION SYSTEM 133 Appendix F - Disabling Daylight Savings By default day light savings is enabled and is set to change on the 2nd

PAYCLOCK FACE RECOGNITION SYSTEM 134 Appendix G - FaceIN Terminal Auto Test The Auto Test function allows you to test the terminal’s firmware and har

PAYCLOCK FACE RECOGNITION SYSTEM 135 • The screen will display red, press OK if the LCD screen appears alright. Otherwise press ESC and the test will

PAYCLOCK FACE RECOGNITION SYSTEM 136 Check Camera This function will test the terminal’s camera and then display the result. • Press 6 or select the

PAYCLOCK FACE RECOGNITION SYSTEM 137 Check RFID Card Test device RFID Card reader. When the test begins, user should swipe the card in front of the R

PAYCLOCK FACE RECOGNITION SYSTEM 138 Appendix H - Terminal Specifications • Employee Capacity： 500 • Record Capacity：150,000 • Image Capacity：70,0

PAYCLOCK FACE RECOGNITION SYSTEM 139 General Troubleshooting The following section contains common resolutions to issue you may experience. In many ca

PAYCLOCK FACE RECOGNITION SYSTEM 14 • Free software updates and version upgrades during the Support Period, giving you free access to the most curre

PAYCLOCK FACE RECOGNITION SYSTEM 140 Hardware Troubleshooting The following section contains common questions and problems as well as their appropria

PAYCLOCK FACE RECOGNITION SYSTEM 141 How do I clean the terminal? Use only a soft cloth or similar material to clean the screen and front of the termi

PAYCLOCK FACE RECOGNITION SYSTEM 142 Software Troubleshooting The following section contains common questions and problems as well as their appropria

PAYCLOCK FACE RECOGNITION SYSTEM 143 The last punch for an employee is not showing up. How do I fix this? Verify that you have set a reasonable max da

PAYCLOCK FACE RECOGNITION SYSTEM 144 I closed a pay period too soon. How do I re-open it for editing? - Click the System button in the upper left cor

PAYCLOCK FACE RECOGNITION SYSTEM 145 you are not sure which adapter to select. Click Next after selecting the network adapter. On Step 4 choose “Selec

PAYCLOCK FACE RECOGNITION SYSTEM 146 contact your network administrator if you are not sure which adapter to select. Click Next after selecting the n

PAYCLOCK FACE RECOGNITION SYSTEM 147 What settings are required on my computer for PayClock EZ to run? If you are running “Firewall” software, make su

PAYCLOCK FACE RECOGNITION SYSTEM 148 Click the Advanced button on the General tab, the Advanced TCP/IP Settings will display. Click on the WINS t

PAYCLOCK FACE RECOGNITION SYSTEM 149 Index Accessories ...12 Accrual Example...58 Accrual Manager..

PAYCLOCK FACE RECOGNITION SYSTEM 15 Package Contents Please verify that your package includes ALL of the following items. If your package is missing

PAYCLOCK FACE RECOGNITION SYSTEM 150 FaceIN terminal auto test ...134 FaceIN terminal specifications 138 FaceIN Terminal Startup ...25

PAYCLOCK FACE RECOGNITION SYSTEM 151 Software Installation...vii Software Troubleshooting ...142 System Button ...

USG0029 Printed in the USA

PAYCLOCK FACE RECOGNITION SYSTEM 16 System Requirements You must verify that your system meets ALL of the minimum requirements listed below. If your

PAYCLOCK FACE RECOGNITION SYSTEM 17 Installing PayClock EZ PayClock EZ is set up by default as a single user system with one default user account, Ad

PAYCLOCK FACE RECOGNITION SYSTEM 18 PayClock EZ Full Install  Run the PayClock Setup Program • Go to the computer where you want to install PayClo

PAYCLOCK FACE RECOGNITION SYSTEM 19 • The installation will begin. Note: The installation of the Microsoft .Net Framework software could take several

THIS EQUIPMENT COMPLIES WITH FCC CLASS-B REQUIREMENTS PURSUANT SUBPART J OF PART-15 This device complies with Part 15 of the FCC Rules. Operati

PAYCLOCK FACE RECOGNITION SYSTEM 20 • If your computer has more than one network adapter (NIC) installed, select the adapter you wish to use from th

PAYCLOCK FACE RECOGNITION SYSTEM 21 Optional PayClock Client Installation CAUTION: Before proceeding with your PayClock EZ Client installation, veri

PAYCLOCK FACE RECOGNITION SYSTEM 22  Install Microsoft .NET Framework 3.5 SP1 • Click Continue at the Lathem USB Terminal Manager Setup – Required

PAYCLOCK FACE RECOGNITION SYSTEM 23 Install the FaceIN Terminal Select a site to install your FaceIN terminal that will be convenient to employees clo

PAYCLOCK FACE RECOGNITION SYSTEM 24 Step 3: Plug the RJ45 network cable into the Ethernet port and the Power Adapter plug into the Power Adapter port

PAYCLOCK FACE RECOGNITION SYSTEM 25 FaceIN Terminal Startup After completing the installation and power-up, the terminal will display the normal scree

PAYCLOCK FACE RECOGNITION SYSTEM 26 • From the System Setting menu, press 2-Set Network. • Enter the IP Address for

PAYCLOCK FACE RECOGNITION SYSTEM 27 • Press 1, the Set Admin menu will open. • From the Set Admin menu, press 1-Admin 1. • The image collecti

PAYCLOCK FACE RECOGNITION SYSTEM 28 • Resume small head circles to the right (if adjust positioning message is still displaying). • The progress ba

PAYCLOCK FACE RECOGNITION SYSTEM 29 • Use the numeric keys to enter the user number and press OK. This should be the same as the badge number you wil

Contents QUICK START SETUP...V TERMINAL INSTALLATION...

PAYCLOCK FACE RECOGNITION SYSTEM 30 Open PayClock EZ PayClock EZ is set up by default as a single user system with one default user account, Adminis

PAYCLOCK FACE RECOGNITION SYSTEM 31 3. Click OK and the software will open. A welcome tone will let you know that PayClock is ready for use. Create

PAYCLOCK FACE RECOGNITION SYSTEM 32 • Complete the Registration Wizard that appears upon log-in. Select Register Now to fill in the requested infor

PAYCLOCK FACE RECOGNITION SYSTEM 33 Configure PayClock EZ Create Company Profile, Departments and Setup Payroll Policies After completing the software

PAYCLOCK FACE RECOGNITION SYSTEM 34 On Step 3 select your software time and date preferences. Click Next to continue. Set up the departments you w

PAYCLOCK FACE RECOGNITION SYSTEM 35 On Step 6 select the starting date of your pay period, the type of pay period you wish to use and how punches will

PAYCLOCK FACE RECOGNITION SYSTEM 36 Configure your break rules on Step 9. You can configure a punched break, an automatic deduction or a combination

PAYCLOCK FACE RECOGNITION SYSTEM 37 Add the FaceIN Terminal to PayClock After completing the set up of your company, departments and payroll policies

PAYCLOCK FACE RECOGNITION SYSTEM 38 Navigating PayClock All of the PayClock functions are contained within The Home Screen. Within the Home Screen,

PAYCLOCK FACE RECOGNITION SYSTEM 39 The Home Screen (Express Timecard) Use the scroll buttons (circled) to move through pay periods. Highlighting an

APPENDIX H - TERMINAL SPECIFICATIONS... 138 GENERAL TROUBLESHOOTING ...

PAYCLOCK FACE RECOGNITION SYSTEM 40 The PayClock System Button The PayClock System Button, located at the top left-hand corner of the Home Screen al

PAYCLOCK FACE RECOGNITION SYSTEM 41 Adding Employees The Employee button is used to maintain the employees in the PayClock software. This will incl

PAYCLOCK FACE RECOGNITION SYSTEM 42 Adding an Employee - General Tab 1. From the Ribbon Bar, click the Employees button. The Employee Master will di

PAYCLOCK FACE RECOGNITION SYSTEM 43 9. At Home Department, select the department in which you want the hours to accumulate. If you have chosen not to

PAYCLOCK FACE RECOGNITION SYSTEM 44 Schedules Tab The Schedules tab of the Employee Master allows you to setup a break rule, workday length by emplo

PAYCLOCK FACE RECOGNITION SYSTEM 45 Benefit Time Tab The Benefit Time tab of the Employee Master allows you to manually keep track of employee non-wo

PAYCLOCK FACE RECOGNITION SYSTEM 46 3. From the Accrual Policy list, select the policy to apply to the employee. 4. At the Effective Date, enter th

PAYCLOCK FACE RECOGNITION SYSTEM 47 Editing an Employee 1. From the employee list at the top of the screen, choose the employee you want to edit. 2.

PAYCLOCK FACE RECOGNITION SYSTEM 48 Setting up Employee Schedules You use the Schedules tab of the Employee Master to define the employee’s basic wor

PAYCLOCK FACE RECOGNITION SYSTEM 49 Example: The beginning of day setting is 12:00 midnight and the maximum work day length is set to 14 hours. • Jan

Quick Start Setup Terminal Installation 1 Separate the mounting-plate from the FaceIN terminal by removing the Philips head scre

PAYCLOCK FACE RECOGNITION SYSTEM 50 y Maximum Hours from Start - Enter the longest amount of time a person can work before punching for a break. y

PAYCLOCK FACE RECOGNITION SYSTEM 51 Maximum Work Day Use this setting if you need to change the length of the selected employee’s work day. This is

PAYCLOCK FACE RECOGNITION SYSTEM 52 y Setup – Click this button to open the Rotating Schedule Templates window. To create a fixed schedule template:

PAYCLOCK FACE RECOGNITION SYSTEM 53 5. At Out, enter when the schedule will end for the selected day. If your time is set to 12-hour format, type an

PAYCLOCK FACE RECOGNITION SYSTEM 54 Fixed Schedules This tab is used to enter a fixed schedule’s start and end time for the different days of the wee

PAYCLOCK FACE RECOGNITION SYSTEM 55 Adjust to Fixed Schedule - Select this option to define how punches will be adjusted at the beginning and end of t

PAYCLOCK FACE RECOGNITION SYSTEM 56 Creating and Assigning Accrual Policies Use the Accrual Manager to define rules to apply benefit time to employee

PAYCLOCK FACE RECOGNITION SYSTEM 57 1. Click the New button to create a rule. Note that when you create a rule, it appears just under the rule you ha

PAYCLOCK FACE RECOGNITION SYSTEM 58 newly accrued time. For example, the first rule I have accrues 40 hours of vacation after 1 year, the second rule

PAYCLOCK FACE RECOGNITION SYSTEM 59 PayClock has the current pay period date set as 7-25-2007 and it is a bi-weekly pay period. As time moves forward

Terminal Startup 5 6 -Set up the network communications- ·Press the MENU key, the Functions Menu will open. ·Press

PAYCLOCK FACE RECOGNITION SYSTEM 60 Updating the Terminal When you add an employee to PayClock they are automatically assigned to the FaceIN terminal

PAYCLOCK FACE RECOGNITION SYSTEM 61 Registering Employees at the Terminal The FaceIN terminal utilizes an “embedded facial recognition” system, meanin

PAYCLOCK FACE RECOGNITION SYSTEM 62 • Press 2 or select the Modify User menu and press OK. • Use the numeric keys to enter the user number an

PAYCLOCK FACE RECOGNITION SYSTEM 63 When registering an employee’s face take the following into consideration: Eye Glasses - It is recommended for the

PAYCLOCK FACE RECOGNITION SYSTEM 64 • The progress bar at the bottom of screen will display the process of the imaging. • When the face is register

PAYCLOCK FACE RECOGNITION SYSTEM 65 • The image collecting screen will display, start the face recognition enrollment. • Perform 2 small head circle

PAYCLOCK FACE RECOGNITION SYSTEM 66 Using the FaceIN Terminal The FaceIN terminal will be ready for use when the facial registration process is compl

PAYCLOCK FACE RECOGNITION SYSTEM 67 Polling the Terminal Punch data is recorded and resides in the FaceIN terminal’s memory until you poll the termina

PAYCLOCK FACE RECOGNITION SYSTEM 68 The Timecard Button PayClock allows you to view employee timecards in either the Express or the Classic mode. You

PAYCLOCK FACE RECOGNITION SYSTEM 69 Express Timecard The Express Timecard gives you a quick view of individual punch information and allows you to add

Software Installation 7 8 9 -Open PayClock- Open the PayClock EZ software by clicking on the PayClock Icon. The default passwor

PAYCLOCK FACE RECOGNITION SYSTEM 70 The Express Timecard Toolbar Add Punch Button • This button lets you add a new punch, as well as the date and

PAYCLOCK FACE RECOGNITION SYSTEM 71 The Refresh Button • This button will refresh the data in the Express timecard to reflect the most recent activi

PAYCLOCK FACE RECOGNITION SYSTEM 72 The Classic Timecard The classic timecard has several areas: the Toolbar, Schedule Bar, Timecard Table and Except

PAYCLOCK FACE RECOGNITION SYSTEM 73 The Classic Timecard Toolbar The Toolbar is located above the Schedule Bar at the top of the classic timecard It a

PAYCLOCK FACE RECOGNITION SYSTEM 74 The Classic Timecard Schedule Bar The Schedule Bar is located at the top of the classic timecard. It is a graphic

PAYCLOCK FACE RECOGNITION SYSTEM 75 The punch on top, 5:02p is the actual punch. The punch underneath is the calculated punch. In this example the

PAYCLOCK FACE RECOGNITION SYSTEM 76 The Classic Time Card Table The Classic Timecard Table is located below the Schedule Bar; it displays the punches

PAYCLOCK FACE RECOGNITION SYSTEM 77 Editing Time Cards Editing with the Express Time Card To edit employee data in the Express timecard click the Time

PAYCLOCK FACE RECOGNITION SYSTEM 78 Add Time Off To add time off to an employee’s timecard: 1. Select an employee from the Employee List. 2. Clic

PAYCLOCK FACE RECOGNITION SYSTEM 79 Delete Punches To delete a punch from an employee’s timecard: 1. Select an employee from the Employee List to v

10 11 12 13 -Configure the PayClock software- Define your software preferences using the EZ Setup Wizard the first time you open PayC

PAYCLOCK FACE RECOGNITION SYSTEM 80 Show Unused Punches in the Express Timecard In the Express Timecard, you may view any punches that have been reco

PAYCLOCK FACE RECOGNITION SYSTEM 81 Editing with the Classic Time Card Click the Timecard button to open the Classic timecard window. Click the arrow

PAYCLOCK FACE RECOGNITION SYSTEM 82 Using the Classic Timecard Schedule Bar to Add a Punch After selecting the employee and the day to edit, move you

PAYCLOCK FACE RECOGNITION SYSTEM 83 The time increment that displays when you move the insertion line depends on the zoom level of your timecard. The

PAYCLOCK FACE RECOGNITION SYSTEM 84 Using the Classic Time Card Table to Add a Punch After selecting the employee, locate the day to add the punch a

PAYCLOCK FACE RECOGNITION SYSTEM 85 Type in the time of the punch. If it is an AM time press A; if it is a PM time, press P. In this example 1:00pm is

PAYCLOCK FACE RECOGNITION SYSTEM 86 Using the Classic Time Card Table to Edit a Punch After selecting the employee and the day to edit, locate the pu

PAYCLOCK FACE RECOGNITION SYSTEM 87 Press the Enter key on the keyboard; the punch will be added to the table. Delete a Punch Using the Classic Time

PAYCLOCK FACE RECOGNITION SYSTEM 88 Using the Classic Time Card Table to Add a Text Note (Notes are only supported in the Classic Timecard View) You

PAYCLOCK FACE RECOGNITION SYSTEM 89 y Click OK, your note will be inserted and will display in the Notes area of the timecard. -or- y Click on the d

PAYCLOCK FACE RECOGNITION SYSTEM 9 Welcome Product Overview Congratulations on the purchase of your new Lathem PayClock EZ Time and Attendance System.

PAYCLOCK FACE RECOGNITION SYSTEM 90 Searching for Exceptions Using the Express Time Card to Find Missing Punches The Find Missing button will locate

PAYCLOCK FACE RECOGNITION SYSTEM 91 Using the Classic Time Card Exception Filter The Exception Filter is a feature of the classic timecard that allows

PAYCLOCK FACE RECOGNITION SYSTEM 92 Select an Exception to Find After selecting an employee, click the Exception Filter button. The Exception List wi

PAYCLOCK FACE RECOGNITION SYSTEM 93 Left Early – This exception displays if an employee’s Out punch is prior to their scheduled Out time. This except

PAYCLOCK FACE RECOGNITION SYSTEM 94 Searching for Exceptions Select the first employee in the list and any exceptions you want to find. In this examp

PAYCLOCK FACE RECOGNITION SYSTEM 95 When the Exception Filter locates an exception, it will stop on the day that the exception happened. Notice that t

PAYCLOCK FACE RECOGNITION SYSTEM 96 The Global Edits Button The Global Edits feature allows you to add non-work time for multiple employees at one ti

PAYCLOCK FACE RECOGNITION SYSTEM 97 Recalculate – Select this option if you want to recalculate the database when adding non-work time for several emp

PAYCLOCK FACE RECOGNITION SYSTEM 98 Purge Tab The Purge tab of the Global Edits feature allows you to remove punches and non-work time from several

PAYCLOCK FACE RECOGNITION SYSTEM 99 Group - Choose the group that contains the employees you want to work with, such as All Employees or a certain dep